POSTCARDS EXHIBITION SUBMISSION GUIDELINES

1.     Eligibility:

Open to all women and non binary photographers aged 18+ worldwide. Entries must be the original work of the participant

2.     Number of Entries:

Each participant may submit up to 3 photographs. Photographs should be submitted in JPEG format.

File size: 3 MB per file.

If your project is selected, it will be printed from the file shared.

3.     Submit:

You should submit a folder named: YOUR SURNAME_NAME. Please, include in this folder:

  • The photograph(s) in JPG format. Recommended resolution A4 size - 300 dpi. Please name your files using the following format:
    LastName_FirstName_Title_Image.jpg

  • One representation of the postcard’s reverse (back) side, which can be submitted in one of the following formats:

    • A word (.doc or .docx) file containing a written message max 80 words and recipient name (real or fictional) , or a JPG image of a handwritten message, or a drawing, or you may choose to leave the postcard back side blank (indicating however, again a real or fictional recipient’s name).

    Messages, when included, may be written in any language.

    Please ensure all files are clearly labeled with your name and artwork title.

  • The following INFO FILE filled in and signed with your info: Full name of the photographer (name, surname), Title of the photograph(s), Contact information (email and phone), instagram profile and/or facebook profile and acceptance of the terms and conditions.

  • A Short Bio (optional).

  • All entries must be sent via WeTransfer (www.wetransfer.com) or a similar file-sharing service (Google Drive, Dropbox, etc.) to submit@womensphotofestival.org

  • You should receive a confirmation email after your submission. If you do not receive one, please reach out to us for assistance through our contact form in our website.

4.      Deadline:

All entries must be received by 9 February, 24:00 CET.

5.     Next steps

You will be notified via email.

Selected participants are required to contribute  € 50,00 for covering printing and framing costs, exhibition curation and installation, administrative assistance, production management, venue hosting, design costs and media communication.

The selected photographers - artists will receive an official Certificate of Participation and Achievement in pdf form.

The festival operates on a self-sustaining basis.

 

Terms & Conditions

  1. Original Work: All submitted photographs must be the original work of the participant.

  2. Consent from Subjects:

    • For photographs featuring identifiable individuals, the participant must obtain written consent from all subjects.

    • By submitting, the participant confirms that they have obtained all necessary permissions.

    • Organisers are not responsible for any claims arising from lack of consent.

  3. Copyright & Usage Rights:

    • Participants retain copyright ownership of their photographs.

    • By submitting, participants grant the organisers a non-exclusive, worldwide, royalty-free license to use, reproduce, display, and promote the photographs for festival’s-related purposes, including social media, exhibitions, publications, and marketing for the period of one year.

  4. Disqualification:

    • Any entry that violates the rules, contains offensive content, or infringes on copyright or privacy rights will be disqualified.

  5. Judging & Prizes:

    • Entries will be judged by the judging panel.

    • Decisions of the judges are final and non-contestable.

  6. Liability:

    • Organisers are not responsible for technical issues during submission (file corruption, loss, etc.).

    • Participants submit their entries at their own risk.

  7. Data Privacy:

    • Personal data collected will be used solely for festivals administration.

    • Data will not be shared with third parties without consent.

  8. Acceptance of Terms:

    • By submitting an entry, participants acknowledge that they have read, understood, and agreed to these terms and conditions.